Alaska Airlines Bay to Breakers | Orig3n Health & Wellness Expo
 65,000+
 San Francisco, CA
 Reg. Deadline: 05/01/2019

About This Event

More than a race, runners get their first taste of the Alaska Airlines Bay to Breakers celebration at the Orig3n Health & Wellness Expo, held the Friday and Saturday prior to race day.

The Orig3n Health & Wellness Expo will be held at Pier 35 and features the very latest in fitness technology, gear and nutrition. Runners will be able to pick up their race packets at the Expo. The Expo is open to the public.

Event Schedule

May 17
FRIDAY
11:00am – 7:00pm
May 18
SATURDAY
9:00am – 5:00pm

Demographics

Female/Male Gender Split

56 %44 %

Amenities

Security
Trash Service


Past or Current Sponsors and Vendors

Total Previous Year Vendors: 60


Special Notes

Booth Space Information: (1) 6' Black Skirted Table, (2) Side Chairs & (1) Wastebasket
Exhibit Floor: Concrete
Canopy Tents: Canopy Test are NOT permitted inside the Facility.

*NOTE THAT THE EXPO VENUE IS REGULATED BY A UNION*

All Private Owner Vehicles and Third Party Carriers will be unloaded/loaded at the facility's loading dock (area) during the listed Set up and Tear Down date/times. *Use of the loading dock area is EXCLUSIVE to union unloading and loading of materials.

Hand Carry - If an Exhibitor can carry the full contents of his/her booth materials in one trip by one person without the use of a handtruck, dolly, or wheels, he/she is free to hand carry the items in at no charge. The loading area is under union jurisdiction, and exhibitors will be required to self-park and then bring in materials through the main entrance of the ExhibitHall. *Multiple trips are not permitted.

Unloading Service by Weight - If the full contents of an Exhibitor’s booth materials EXCEED the Hand Carry option, the Exhibitor’s full contents will be weighed at the loading area. The Exhibitor will be charged prior to unloading for on-site freight service according to the published rate based on 100 lbs. with a 200 lb. minimum charge for standard services. All private owner vehicles and third party shipping companies will be unloaded/loaded at a charge of $155.00 per 100 lbs. with a 200 lb. minimum per vehicle. This price includes unloading and reloading after the trade show. Please refer to the Material Handling Order Forms enclosed in this Exhibitor Service Kit (which will be distributed in April roughly 6 weeks before the Expo) for rates and description.


Event Terms and Cancellation Policy

CANCELLATION: Reservations will be confirmed upon receipt of a completed form and full payment. Refunds are available minus a $200 processing fee before March 12, 2019. No refunds are available after March 12, 2019. All booth space is based on availability upon receipt of contract and full payment due.

Exhibitor space is limited. Booths are assigned on a first-come, first served basis.

ACCEPTANCE: This application is legally binding when submitted through the Events Locker platform.

Exhibitor Kit and other instructions to be forwarded by April 23, 2019. Fire department rules and regulations requires all banners, drapery, linens, and combustible decorations be treated with a flame retardant. Proof of such retardant must be present at booth. Failure to abide by these rules and regulations may result in confiscation of prohibited materials. Drayage fees may apply.

1) The following rules apply to any company or individual wishing to exhibit or vend (“Exhibitor”) at the Bay to Breakers finish line festival or expo (collectively the “events”). Wasserman Events LLC (“Wasserman”), the operator of the Bay to Breakers, retains all right, title, and interest in the use of the Bay to Breakers name, trademarks, trade names, service marks, patents, logos, and copyrighted materials (collectively, “B2B intellectual property”). Exhibitors and their agents are not permitted to use the name “Bay to Breakers”, “Wasserman”, and/or any B2B intellectual property for any purpose or in the sale or giveaway of any merchandise without the express written permission of Wasserman. This rule applies to both sales and giveaways at the events and sales and marketing outside the events, including websites and retail stores. By agreeing to these rules, exhibitor acknowledges and agrees that Wasserman retains all right, title and interest in B2B intellectual property, and that exhibitor shall not use the name “Bay to Breakers”, “B2B”, “Wasserman”, and/or any B2B intellectual property in connection with the marketing or sale of their products without the express written permission of Wasserman in each instance.

2) Exhibitor hereby grants to Wasserman the worldwide, royalty free right and license in perpetuity to use pictures, depictions, recordings, and filming of the exhibitor’s exhibit, including any trademarks or other intellectual property of exhibitor displayed in connection therewith, in any broadcast, telecast, advertising promotion, or other account of the event in any form and for any purpose, without compensation or approval.

3) While every care is taken that the stand spaces are of the dimensions stated at the time of accepting the exhibitor’s applications for space, Wasserman shall not be liable for any variation that may occur. Exhibitor or its contractors are responsible for checking the accuracy of the marking out of their allotted space.

4) Exhibitor will staff its booths continuously during the event hours and will not commence to dismantle the same or remove goods or materials prior to 5pm on May 18, 2019. All booth materials must be removed no later than 9pm on May 18, 2019.

5) Exhibitor will not sublet the exhibit space contracted for and shall not exhibit or permit to be exhibited any merchandise other than specified in the application without express written permission from Wasserman.

6) Merchandise can be sold at the events. Orders for future deliveries are permitted from all exhibitors. Promotional items may be distributed in your booth.

7) Exhibitor will abide by all rules and regulations of the city of San Francisco and the locations were the events will take place (the “events facilities”).

8) All exhibitors must provide Wasserman with a California Resale number or a completed California state board of Equalization form BT-410-D prior to the event. All exhibitors sampling food or beverages are required to obtain a county of San Francisco health permit prior to the event.

9) Wasserman reserves the right to reject or restrict any exhibit which, in its sole discretion, it determines is inconsistent with the mission, purpose, or character of the events or Bay to Breakers.

10) All materials and displays must be arranged in such a manner so as not to disturb the aisles or exhibits in adjacent exhibits, either physically or visually. Literature and/or other promotional material cannot be handed out or left for display, or otherwise distributed in any area other than the booth space at any time without the express written permission from Wasserman.

11) The arrival, installation, erection, and removal of booth fittings must conform to the timetable or to specific directions issued by Wasserman. Each exhibitor must arrange and pay for the conveyance of goods, exhibitors stand in the events, and for their installation and subsequent removal and disposal. Plans for specifically built displays must be submitted to Wasserman for approval, and approved by Wasserman, before the events open.

12) Exhibitors and their agents must not deface property. Should such damage occur, the exhibitor is liable to the damaged property’s owner. Exhibitors accept responsibility for any damage that they or their staff or contractors cause to the events facilities, including, without limitation, carpets, walls, windows, floors, curtains, and any other property. Any damage shall be made good at the exhibitor’s expense to the entire
satisfaction of the owners.

13) Exhibitor agrees that no electrical wiring or installation shall be performed except by the electrical contractor authorized by Wasserman or the events facilities. Exhibitor agrees not to make undue noise, odor, or obstruct sales, use bright or hazardous lights, cause damage to the events facilities or booth equipment, or act in any manner deemed inappropriate by Wasserman or the events facilities. No flammable decoration or other materials such as helium of flammable nature may be used in connection with the space. Use of materials must conform to local fire department regulations and events facilities rules.

14) Wasserman will hire a security guard service to secure materials kept in the event area during the times the event is not open to the public; however, Wasserman shall not be liable for the acts or omissions of the security guards.

15) Exhibitor assumes all responsibility for loss, theft or destruction of goods delivered to the event or for materials left in the event area after closing hours. Exhibitors wishing to insure their display materials including merchandise must do so at their own expense.

16) Each party shall be excused from any default in its obligations under this agreement, other than payment of money due, to the extent that any such default is a result of any act or event beyond its reasonable control, including, but not limited to,
acts of god (including fire, flood, earthquake, storm, hurricane, or other natural disaster), war, invasion, act of foreign enemies, hostilities (regardless of whether war is declared), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, blockage, embargo, labor dispute, strike, lockout or interruption or failure of electricity. The affected party by any such event of force majeure shall provide the other party with written notice thereof promptly after the affected party first learns of such event and must act reasonably and diligently to remedy the cause of, or to mitigate or overcome, such delay or failure.

17) Should any exhibitor fail to exhibit, Wasserman reserves the right to deal with the vacant space as it deems fit, including without limitation providing the space to a replacement vendor. Non-occupation will in no way absolve exhibitors from their financial obligation to Wasserman.

18) If any exhibitor notifies Wasserman in writing by April 12, 2019 that owing to unforeseen circumstances exhibitor is unable to occupy the space allotted to it, Wasserman may at its sole discretion cancel the allotment without prejudice to any claim by Wasserman against the exhibitor. Should Wasserman succeed in re-letting any such canceled space at the fixed charge Wasserman may, at its sole discretion, relieve the exhibitor of part of its responsibility for the vacated space.

19) Exhibitor shall indemnify, defend, and hold harmless Wasserman Events LLC, and their respective owners, shareholders, directors, officers, employees, representatives, agents, contractors, affiliated entities, heirs, successors, and assigns (hereinafter individually and collectively referred to as the “Wasserman parties”) from and against any and all demands, claims, suits, cause or causes of action, whether at law or in equity, costs, expenses and reasonable outside attorneys’ fees, and any liability whatsoever, to anyone for any damages and/or injuries whatsoever, including, without limitation, injuries to their persons, property, and/or reputation, arising out of, resulting from, or incident to the performance of this agreement by exhibitor, the willful misconduct and/or active or passive negligence of exhibitor and/or its officers, employees, representatives, agents, contractors, affiliated entities, heirs, successors, and assigns (hereinafter individually and collectively referred to as the “ exhibitor’s parties”), and/or anyone acting by, through, or in concert with the exhibitor’s
parties, and/or the use of the promotional space by the exhibitor’s parties. As part of the foregoing, but without limiting the effect thereof, exhibitor specifically agrees to indemnify, defend, and hold harmless the Wasserman parties from and against any and all demands, claims, suits, costs, attorneys’ fees, and liability to anyone, arising out of, resulting from, or incident to any injuries sustained by anyone by reason of slipping and falling while at the event facilities in connection with exhibitor’s use of the promotional space and/or any of exhibitor’s activities under this agreement, even if the slip and fall was caused by a defect or condition in the promotional space and failed to remedy and/or warn exhibitor about. Additionally, exhibitor shall be and remain fully responsible for the loss of, loss of use of, damage to, or destruction of, any and all property, including, without limitation any vehicles and equipment, that exhibitor may bring or cause to have brought into the promotional space; provided, however, that exhibitor shall not be responsible for any damage to such property which is proximately caused by the willful misconduct of the Wasserman parties.

20) Each exhibitor shall indemnify Wasserman against any claim that may be made upon Wasserman in respect to any alleged infringement of any copyright, patent, or other intellectual property right by another exhibitor during the period of its occupancy of any allotted space.

21) The exhibitor agrees that for and during the period of the term of this agreement and one year beyond the term, they shall carry commercial general liability insurance with a combined single limit of liability of $1,000,000 per occurrence $2,000,000 in the aggregate for bodily injury and property damage, and that they will name Wasserman and metro shore services (Pier 35) as additional insureds on that policy. The exhibitor further agrees to provide Wasserman with a certificate of insurance evidencing such coverage prior to installation of any exhibit.

22) Each exhibitor is bound in all respects by these rules and regulations. Exhibitors must bring to the notice of all agents or contractors employed by them each of the provisions of the rules and regulations as may affect such agents and contractors and any claim arising from the failure of the exhibitors to give such notice shall be the sole responsibility of the exhibitor concerned.

23) Violations of these rules and regulations may result in the forfeiture of exhibiting space, without refund at Wasserman’s sole and absolute discretion, in addition to any other remedies available in law or in equity.